Category : Office of the Director (ADM) - (0601)/Senior Administrative Assistant - (F0122-24)
Contract Type : Fixed-term General Service
Job Details :
The General Support Services Section (GSS) manages the multi-disciplinary support service activities of the Organisation to allow the staff to perform their functions in a safe and efficient working environment. GSS has extensive responsibilities for managing resources and supporting operational activities that are vital to the Organisation's success. GSS must conduct its work in close cooperation with the Facilities Management Section (FMS) in the areas of budget and contract management.
The incumbent will undertake a diverse range of support tasks covering the budgetary and administrative aspects of the GSS and FMS section. This includes assistance with budget formulation, management, control, financial and related reporting, stationery and general supply management, procurement assistance (requisitions and purchase orders), asset management, Enterprise Resource Planning (ERP) system.
Under the supervision of the Head of General Support Services, the incumbent shall perform the following functions:
Budgetary Management Assistance:
Execute invoice processing, budget implementation, and proactive forecasting on the available financial possibilities and budget;
Monitor the financial status of the GSS and FMS sections and update the head proactively with financial overviews, including forecasts and possible deviations;
Review, analyse, and contribute to the finalisation of cost estimates and budget proposals, including programmatic facets; ensure alignment with the Medium-Term Plan and other legislative mandates;
Assist GSS and FMS managers in outlining resource prerequisites for budget submissions;
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Location : Johan de Wittlaan 32 2517 JR The Hague
http://dlvr.it/T5Rm3z
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